Upcoming December 19, 2023 Regular City Council and CRA Governing Board Meetings

Mount Dora City Council

Mount Dora City Hall Board Room

510 North Baker Street, Mount Dora, Florida 32757

December 19, 2023, 6:00 PM

PRESENTATIONS

1. Mount Dora Fun Fact

APPROVAL OF AGENDA

BOARD APPOINTMENTS

1. Advisory Board and Committee Appointments and Reappointments - This is an opportunity for Council to appoint members to Advisory Boards and Commissions.

CONSENT AGENDA

1. Request Approval of Amendment 5 to the Solid Waste Agreement between the City of Mount Dora and Waste Management, Inc. of Florida. The proposed rate that Waste Management charges for both residential and commercial solid waste services to the City is projected to increase by 3.5 percent pursuant to the contract agreement. Staff recommends the City Council to approve a 3.5 percent increase pursuant to the contract agreement and take appropriate action to maintain contracted sanitation services.

2. Request Approval of Equipment Lease with Seminole Office Solutions for Police Property and Evidence Copier and Authorize the City Manager to Sign Any Lease Agreement as Applicable. The Property and Evidence Section of the Mount Dora Police Department had been operating with a consumer-level printer that has proven to be ineffective for the department's workload. This expenditure was included in the Mount Dora Police Department budget for the MDPD for FY 2023-24.

3. Request Approval of Task Authorization with RCM Utilities to Replace Contact Chamber Control Valves at WWTP#1. This is a request for Council to approve a task authorization for RCM Utilities to replace the three contact chamber control valves at WWTP#1. The three valves are found to be inoperable. Replacement of these valves is part of the alternative WWTP#1 improvement plan presented to Council in March of this year.  Staff wishes to utilize RCM Utilities to perform the work.

4. Request Approval of Task Authorization with Faden Builders, Inc. for Retaining Wall Construction and Removal of a Derelict Tank at WWTP#2. A new retaining wall is needed to replace an existing wall that is failing adjacent to the plant effluent filters. The tank to be removed has been abandoned for several years and is not salvageable. The Contractor's guaranteed maximum price is $72,577.33

5. Request Approval of Task Authorization with Halff, Inc. to Design Forres Park Parking Lot and Drainage Improvements to Mitigate Flooding on 9th Avenue at Forres Park. This is a request for Council to approve a task authorization with Halff, Inc. to design Forres Park parking lot and drainage improvements to mitigate flooding on 9th Avenue at Forres Park. This task authorization for engineering design priced at $77,435.25. Preliminary construction cost is estimated at $275,000.00 to be budgeted next fiscal year.

6. Request Approval of Task Authorization with Kimley-Horn and Associates, Inc. for Professional Service Required by FDEP Consent Order. The FDEP consent order requires that the City perform several tasks including, but not limited to, development of an odor control plan, an odor control study, an updated order control plan, and the submission of quarterly reports. This task authorization is in the amount of $174,053.00

7. Request Approval of Capital Replacement of Firefighter Personal Protective Equipment. This is a request to approve the purchase of a (14) sets of Fire Fighting PPE. This purchase is part of the Fire Departments Capital Replacement Program of aging PPE and for (2) new hired firefighters. This PPE is used daily by firefighters during responses to fires, motor vehicle accidents, hazardous material responses, and other firefighting related duties. This PPE will give our firefighter the protection while meeting the most current industry standards in PPE. Total cost is $75,000.

ACTION ITEMS

1. Request Approval of Amendment 1 to the Construction Manager At Risk (CMAR) Agreement with Ajax Building Company LLC for acceptance of Guaranteed Maximum Price (GMP) for the construction of Mount Dora Public Works Facility. On October 18, 2023, the Site Plan for Mount Dora Public Works Facility was presented to the Mount Dora Planning and Zoning Commission and received unanimous approval. Ajax presents the Guaranteed Maximum Price (GMP) in the total amount of $26,998,532 for construction of Mount Dora Public Works Facility. This includes the early equipment purchase of critical items in the amount of 5,124,924 that was already approved.   The remaining amount is $21,873,617.  Upon approval, construction mobilization will begin in February 2024 and anticipated owner occupancy is March 2025.

2. Request Approval of Agreement Between the City of Mount Dora and Milestone Professional Services, Inc. for Financial Reporting Services. The City of Mount Dora desires to enter into a one-year agreement with Milestone for professional services related to the preparation of the financial statements.  Their technical assistance will be utilized to calculate the net pension liability, OPEB liability, and other general assistance that may be needed during the fiscal year. The cost is estimated at $4,800

3. Request Approval of an Interlocal Agreement Between the City of Mount Dora and Lake County Related to the Maintenance of Certain Facilities for the Lake County Roundabout Project at Eudora Road/CR19/Old Highway 441. In the attached agreement, the City agrees to:

• Relocate its water and wastewater utility lines to accommodate construction of the roundabout by Lake County.

• Maintain new landscaping and sidewalks to be installed by Lake County inside the CR 19, Eudora Road, and Old Highway 441 rights-of-way.

• Provide water and a water meter for irrigation purposes in the roundabout project area at the City's expense.

• Install, maintain, and supply power to street lighting as part of the roundabout project at the City's expense.

• Accept Lake County modifications to traffic signals in the roundabout project area at the City's expense.

4. Request approval of Task Authorization/Guaranteed Maximum Price for CMAR Services for Forest Preserve. The Forest Preserve project has been researched, assessed and refined for nearly five years, as a result of the library staff's initial interest in a more natural setting for its popular nature-based programming as well as its commitment to and success with the volunteer-driven Nunan Butterfly Garden. Over time, these interests were matched by staff's recognition of the vital significance of preserving and restoring this 14-acre tract of second and third growth urban forest for future generations of Mount Dorans. The project first formally appeared in the 2018 Parks and Recreation Master Plan, where it called for developing this amenity with signage, a trailhead, an accessible trail, parking and sidewalk connectivity. The Task Authorization for construction by Faden Builders is $465,852.38, which includes a $37,376.51 contingency, to be funded by Library Impact Fees.  A $50,000 FRDAP grant is attached to this project, with a completion deadline of April 2024.

5. Request Approval of 2024 City Council Regular Session Meeting Dates. This is a request for Council to approve the 2024 dates for City Council Regular Session meetings.

6. Request Regarding Scope of Alleged Whistleblower Complaint Investigation. This is a request for City Council to direct the City Attorney to contact Ms. Lindsay Greene regarding the scope of work of the alleged whistleblower complaint investigation.

PUBLIC HEARINGS - RESOLUTIONS/ORDINANCES

1. Request Adoption of Resolution No. 2023-62 (CRA), Amendment 1 to CRA Interlocal Agreement Between the City of Mount Dora and the Mount Dora Community Redevelopment Agency. This is an update to the Interlocal Agreement to add Community Policing to the agreement.  The Interlocal Agreement outlines the duties and responsibilities of the City and the CRA, and defines the uses of the CRA funds.

2. Request Adoption of Resolution No. 2023-63, Amendment 1 to the Interlocal Agreement Between the City of Mount Dora and the Mount Dora North East Community Redevelopment Agency. This is an update to the Interlocal Agreement to add Community Policing to the agreement. The Interlocal Agreement outlines the duties and responsibilities of the City and the Northeast CRA, and defines the uses of the Northeast CRA funds.

3. Request Adoption of Resolution 2023-58, Approving the Master Fee Schedule. The City uses a "Master Fee" Schedule to establish fees for a variety of services. The current Master Fee Schedule was last adopted by Resolution 2023-18 on April 18, 2023.  As such, the Master Fee Schedule now requires updating to ensure all fees are accurately capturing the cost to provide any specific service provided.

4. Request Adoption of Resolution No. 2023-66, Adding Tuesday, November 5, 2024 to the City's Observed Holiday Schedule

5. Request Adoption of Resolution No. 2023-67, Employee Pay Grade Classifications Amended. Staff recommends that Council adopt this amendment to the 2023-2024 Employee Pay Grade Classification Table. This table is fluid, changing each time the City performs a salary survey, or when the City makes the necessary adjustments which normally occur when revisiting position and pay.  In this case, the City had four employees who would be paid beyond the range established for their grade on October 3, 2023, unless an adjustment was made to the pay range or the position title was moved to a higher grade. This amendment allows for the remaining four full-time workers to receive their 5% increase, which, if adopted, will be effective retroactively to October 1, 2023.

6. Request Adoption of Resolution No. 2023-68, Naming of the Mount Dora Community Building. The City approved naming of the Auditorium located inside the historic Mount Dora Community Building as the Mount Dora Music Hall by Resolution No. 2022-21 on April 19, 2022.  In order to recognize the important significance of the historical building located at 520 North Baker Street, City Council wishes to reaffirm the naming of the structure as the Mount Dora Community Building.

DISCUSSION ITEM

1. City Attorney to Discuss a Draft of the Wolf Branch Resolution

CITY MANAGER'S REPORT

1. Lobbyist Update

2. Update Regarding Historic Site Status of Mount Dora Community Building    

UPCOMING MEETING DATES

• January 2, 2024, 6:00 PM, Regular Session      

• January 16, 2024, 6:00 PM, Regular Session      

• February 6, 2024, 6:00 PM, Regular Session      

• February 20, 2024, 6:00 PM, Regular Session

ADJOURNMENT

We immediately reconvene at the CRA Governing Board for two action items:

1. Request Approval of Commercial Visual Improvement Program (CVIP) Grant Agreement with ARA LP Holdings, LLC. This is a request for the CRA Governing Board to approve the Commercial Visual Improvement Program (CVIP) Grant Agreement with ARA LP Holdings, LLC. The owner has requested a CVIP Grant of $25,000. The owner intends to spend at least $50,000 on the exterior renovations to the building located at 315 N Highland Street. The proposed renovation budget for the exterior of the property is $58,764. These renovations meet the requirements of the program for the overall appearance of the property.

2. Request approval of High Value Job Creation Creation Grant Incentive Program Agreement with Steamroller Studios, LLC. This is a request for the CRA Governing Board to approve the High Value Job Creation Program (HVJCP) Grant Agreement with Steamroller Studios, LLC.  This grant application is requesting $137,500 for 55 new high wage jobs.

ADJOURNMENT

Thank you for keeping up with what’s happening at City Hall. Should you have any questions at all feel free to reach out to me or any members of your City Council.

Crissy Stile

Mayor, City of Mount Dora

352.408.4693

Stilec@cityofmountdora.com