Upcoming April 16, 2024 Regular City Council and CRA Governing Board Meetings

Mount Dora City Council

Mount Dora City Hall Board Room

510 North Baker Street, Mount Dora, Florida 32757

‍

April 16, 2024, 6:00 PM

‍

PRESENTATIONS

1. Vietnam Remembrance Proclamation

2. Mount Dora Fun Fact

‍

APPROVAL OF AGENDA

‍

CONSENT AGENDA

1. Request Approval of Task Authorization with DRMP, Inc. for Engineering Services to Correct Pavement and Drainage Problems in Country Club of Mount Dora Phase II-9, St. Andrews. This is a request for Council to approve a task authorization with DRMP, Inc. to prepare construction plans needed to correct drainage problems and reconstruct pavement damaged in the Country Club of Mount Dora Phase II-9, St. Andrews, caused by high groundwater conditions. Street pavement in the St. Andrews Unit of the Country Club of Mount Dora is damaged due to high groundwater conditions. The rising groundwater also affects the adjoining lots. Yards are saturated with groundwater in many places with groundwater flowing over the sidewalks and upwelling through cracks in the pavement. DRMP's assignment is to design an underdrain system to lower the groundwater level and protect the pavement from further groundwater damage. The plans will include reconstruction of the existing damaged pavement, inlet capacity improvements, and repairs to the main drainage outfall from this unit.

‍

2. Approval of Task Authorization with Asphalt Paving Systems, Inc. for Street Paving and Pavement Markings including Donnelly Street North of Limit Avenue. This is a request for Council approval of a task authorization with Asphalt Paving Systems, Inc. for street paving of several street sections. The work includes resurfacing Donnelly Street north of Limit Avenue and south of the bridge and renewing pavement markings as needed north of Limit Avenue up to US 441. The work is to accomplish the FY 23/24 street paving program and includes pavement improvements to the following street segments:

• Donnelly Street from the pavement break north of Limit Avenue to the Waterman Bridge.

• Lincoln Avenue from Donnelly Street to Tremain Street.

• Helen Street from 6th Avenue to 9th Avenue.

• 9th Avenue from Helen Street west to the end of 9th Avenue.

• Grandview Street from 1st Avenue to E. Johns Way.

• Highland Street from 5th Avenue to 11th Avenue.  

The work also includes restoration of pavement markings on Donnelly Street north of Limit Avenue to US 441 where needed.

‍

3. Request Approval of City of Mount Dora Purchasing Policy Waiver for the Mount Dora Groves Electric Infrastructure. The City's Purchasing Policy Section 3.9-3 Developer Reimbursed Procurement authorizes the City Manager to permit purchases of project materials under $250,000 that are reimbursed by a private developer. This request seeks to waive Section 3.9-3's maximum materials cost threshold under Section 3.1-2's waiver provision. Given the current economic environment of high inflation, the Mount Dora Groves South, a private developer-reimbursed project, will exceed the $250,000 threshold requirement.  The Electric department has prepared engineering design and cost estimate for the underground power distribution.  The project estimate totals $1,172,669 with approximately $680,000 in materials. With supply chain disruptions and anticipated long lead times, materials for this project must be ordered in advance to prevent project delays. Therefore, City Council approval is required to waive the $250,000 threshold requirement of the Purchasing Policy and authorize the City Manager to permit purchases of materials for the Mount Dora Groves South.

‍

4. Request Authorization for the Mayor to Sign the Award Agreement for the Edward Byrne Memorial Justice Assistance Grant (JAG) for the procurement of practice pistols for law enforcement officers. The Mount Dora Police Department has applied for and received a grant that requires no matching funds from the City. The grant has been awarded, and the City is ready to purchase the submitted items. The award amount is $5,290.00 and will be used to purchase practice pistols for law enforcement officers. The last step is to authorize the Mayor to sign the Award Agreement.

‍

5. Request Approval of Task Authorization with Cathcart Construction Company Florida, LLC for Construction of Hilltop Drive Stormwater Drainage Improvements. This project is to correct a longstanding drainage problem related to the stormwater outfall pipe that runs along the lot line between 1554 and 1604 Hilltop Drive. Engineering investigation determined that the existing 18-inch diameter pipe needs to be increased in size to a 30-inch diameter pipe in order to meet current stormwater design standards. The work will include four new drainage inlets in Hilltop Drive to effectively collect stormwater runoff into the pipe to utilize the improved pipe capacity. The property owner at 1554 Hilltop Drive granted the City additional drainage easement area in order to accommodate the new pipe. This project is a recipient of a Florida Legislative grant in the amount of $207,671.00.

‍

6. Request Approval of Task Authorization with American Grinding Company, LLC dba American Sidewalk Management for Sidewalk Inspection, Grinding, Removal, and Repairs. Under this task authorization, the contractor will perform sidewalk inspection to identify problems needing repair. They will grind to level raised sidewalk edges in compliance with Americans with Disabilities Act (ADA) sidewalk safety requirements. Where repairs are practicable, they will make repairs. They will also remove and replace sidewalk sections that are damaged beyond repair. They will install tree root barriers when required by the City Arborist. Work will begin along Park Forest Boulevard. When repairs are complete along Park Forest Boulevard, they will move to the Downtown District. After that, we will continue to add sidewalk locations that require attention based on the severity of damage until the funds are expended this fiscal year.

‍

7. Request Approval of Meeting Minutes

‍

8. Request Approval of Task Authorization with Faden Builders Inc. for Renovation of Fire Station 34 Apparatus Bays. In October 2022, City Council voted not to build a new replacement Station #34 on Limit Avenue, but to renovate the existing Station #34. This task authorization is stage one for the total renovation of Station #34. This will be to renovate the current apparatus bays. The current apparatus bays have not had any renovation since construction of the Station in 1993. The renovation will consist of new bay doors, new paint, new exhaust ventilation system, new heaters, HVAC in PPE room, HVAC in EMS/Supply room, new PPE extractor, new washer/dryer, new lighting, and removal of old rail system in ceiling.

‍

DISCUSSION ITEM

1. Discuss Parking Garage Funding Options. As directed by the City Council at the April 2, 2024, meeting, this item is to introduce financial options for the funding of a parking garage. As an overriding theme, staff is suggesting a workshop to discuss parking options, land purchases, engineering cost, etc. as a formal presentation. There are numerous factors involved in pursuing bonds.  

‍

ACTION ITEMS

1. Request Approval of Resolution No. 2024-23, Approval of Final Rankings and Authorization to Negotiate for RFP# 24-ED-007, Parking Shuttle Transportation Services. On February 14, 2024, RFP# 24-ED-007 for Parking Shuttle Transportation Services was issued. Four (4) submittals were received by the opening date of March 15, 2024 at 2:00p.m. One (1) submittal was deemed non-responsive to the RFP requirements. The Evaluation Committee met on March 27, 2024, to discuss and score the remaining three (3) submittals received. The discussion was detailed and scoring was consistent. Based on the Committee scores, the three (3) submittals were ranked from highest (#1) to lowest (#3). The Evaluation Committee elected to hold individual Presentation/Question & Answer sessions with each of the top three (3) ranked/shortlisted firms. Presentation/Question & Answer sessions were held on April 3, 2024, with the shortlisted firms. The Evaluation Committee scoring of the three shortlist firms resulted in the following final ranking: #1 - Freebee #2 - Slidr #3 - SP Plus. Staff is requesting approval of the final ranking and the authorization to enter into negotiations with the top ranked firm. If unable to reach a successful negotiation with the #1 ranked firm, staff will cease negotiations and move to negotiations with the #2 ranked firm.

‍

2. Request Consideration of City Manager Appointment and Authorization for City Attorney to Negotiate Agreement Terms. At the April 4, 2024 City Council Workshop, Council discussed measurement of City Manager performance standards and requirements and preferences for the City Manager position. At the conclusion of the discussion, Council agreed to place this item on the April 16, 2024 City Council agenda as an Action Item.

‍

PUBLIC HEARINGS - RESOLUTIONS/ORDINANCES

1. Request Final Reading and Adoption of Ordinance No. 2024-08, Amendment to Section 3.5 of the Land Development Code Donnelly Street Setback Requirements. Section 3.5.2 of the City's Land Development Code has a general setback requirement for future road widening. This increased setback may be required to ensure proper setbacks from a planned right-of-way on any road or street that is programmed for widening. This code section states building setback should be 100 feet from the centerline along Donnelly Street. In order to remove any confusion that Donnelly Street has a "planned" setback of 100 feet, staff recommends this requirement be removed altogether from the future road widening setback list. There are no city plans to increase travel lanes or expand Donnelly Street. Also, numerous buildings are already within 100 feet setback area. This code change removes any possible misinterpretations of these setback requirements for a redevelopment corridor along Donnelly Street.

‍

2. Request Approval of Resolution No. 2024-09, Mid-Year Budget Amendments for Fiscal Year 2023-24. Budget amendments require City Council approval when revenue and/or expenditures are increased or decreased from the original approved budget. The City Manager and staff performed an extensive mid-year review of revenue and expenditure amounts for each fund and reviewed department operating needs. The main items that are getting adjusted are:

• Decrease in purchase rollovers from last year

• Elimination of the Triangle Elementary project

• Increase in developers' reimbursed projects in the Electric Department

• Addition of the new Circuit M599 project by the Electric DepartmentkmHi Mike.

• Transfer Building Division funding for the Building Division office space purchase.

‍

CITY MANAGER'S REPORT

1. Lobbyist Update

‍

CITY ATTORNEY'S REPORT

‍

UPCOMING MEETING DATES

‍• Tuesday, May 7, 2024, 6:00 PM, Regular Session

• Tuesday, May 21, 2024, 6:00 PM, Regular Session

• Tuesday, June 4, 2024, 6:00 PM, Regular Session

• Monday, June 10, 2024, 6:00 PM, City Council Budget Workshop: Budget Parameters and Fire Assessment

‍

ADJOURNMENT

‍

We immediately reconvene at the CRA Governing Board for one action item:

1. Discuss CRA Advisory Committee

‍

ADJOURNMENT

‍

Thank you for keeping up with what’s happening at City Hall. Should you have any questions at all feel free to reach out to me or any members of your City Council.

Crissy Stile

Mayor, City of Mount Dora

352.408.4693

Stilec@cityofmountdora.com

‍